Content Management
The Content Management section is where you upload, organize, enhance, and manage all educational materials in SkillShop. This comprehensive guide covers everything from basic uploads to advanced AI-powered content enhancement.Content Overview
SkillShop supports a wide variety of educational content types:📄 Document Types
- PDFs: Textbooks, papers, handouts, worksheets
- Word Documents: Lesson plans, assignments, guides
- Presentations: PowerPoint, Google Slides, Keynote
- Spreadsheets: Data sets, grade books, calculators
🎥 Media Content
- Videos: Lectures, demonstrations, tutorials
- Audio: Podcasts, recordings, music samples
- Images: Diagrams, photos, illustrations
- Interactive Media: Simulations, games, activities
🌐 Web Resources
- Links: Websites, articles, online resources
- Embedded Content: YouTube videos, interactive widgets
- APIs: External educational tools and platforms
Content Library Interface
Screenshot: Content library showing grid/list view toggle, search filters, categories, and content cards with previews
Library Views
Grid View: Visual thumbnails with quick preview- Best for browsing and discovering content
- Shows content type icons and thumbnails
- Quick actions on hover
- Best for managing large content libraries
- Sortable columns (name, date, type, status)
- Bulk action checkboxes
- Content Type: Documents, videos, audio, images, links
- Topics: Associated educational topics
- Skills: Mapped competencies and proficiency levels
- Upload Date: Recent, this week, this month, custom range
- Status: Published, draft, processing, archived
- Source: Local uploads, imported, AI-generated
Search & Discovery
Screenshot: Advanced search interface with filters, sorting options, and search results
Basic Search: Enter keywords to find content by:
- Title and description
- File contents (for text-based files)
- Associated topics and skills
- Tags and metadata
- Recently Added: Content from the last 7 days
- Popular: Most accessed content
- Recommended: AI-suggested based on your activity
- Needs Review: Content pending approval or updates
Adding Content
Upload Methods
Method 1: Drag & Drop Upload
Screenshot: Drag and drop upload area with multiple files being uploaded simultaneously
- Drag files from your computer to the upload area
- Multiple files supported - upload entire folders
- Auto-processing begins immediately upon upload
- Progress tracking shows upload and processing status
Method 2: File Browser Upload
- Click “Upload Content” button
- Select “Choose Files” to open file browser
- Select one or multiple files
- Click “Open” to begin upload process
Method 3: URL Import
Screenshot: URL import dialog for adding web resources and YouTube videos
- Click “Add URL” or “Import from Web”
- Enter the resource URL
- SkillShop will automatically:
- Extract title and description
- Generate thumbnail if available
- Identify content type
- Suggest relevant topics
Method 4: Bulk Import
For large content libraries:- Use the “Bulk Import” tool
- Upload a CSV with metadata and file paths
- Map columns to SkillShop fields
- Review and confirm import settings
- Monitor batch processing progress
Content Enhancement Workflow
Screenshot: Content enhancement interface showing AI analysis, suggested topics, and metadata fields
After upload, SkillShop’s AI automatically enhances your content:
1 Automatic Analysis
- Content Extraction: Pull text from PDFs, transcribe audio/video
- Topic Identification: AI identifies relevant educational topics
- Skill Mapping: Suggests appropriate skill associations
- Difficulty Assessment: Estimates content complexity level
2 AI-Generated Enhancements
- Summary: Concise overview of content
- Key Concepts: Important terms and ideas
- Learning Objectives: What students will learn
- Prerequisites: Required background knowledge
3 Review & Refine
- Accept/Reject AI suggestions
- Edit descriptions and metadata
- Add custom tags and categories
- Set access permissions and visibility
🤖 AI Enhancement Tip: The AI analysis improves over time as you accept/reject suggestions. Train it by providing feedback on the accuracy of topic and skill associations.
Content Organization
Folder Structure
Screenshot: Hierarchical folder structure with drag-and-drop organization capabilities
Organize content using a flexible folder system:
- Create folders with descriptive names
- Drag & drop to reorganize structure
- Nested folders for detailed organization
- Folder permissions for access control
Tagging System
Screenshot: Tag management interface showing existing tags, suggestions, and tag categories
Tags provide flexible content categorization:
Tag Categories:
- Subject Tags: Math, Science, History, Literature
- Level Tags: Elementary, Middle, High School, College
- Format Tags: Interactive, Visual, Text-Heavy, Hands-On
- Purpose Tags: Review, Introduction, Assessment, Practice
- AI Suggestions: Automatic tag recommendations
- Popular Tags: Most commonly used tags in your system
- Custom Tags: Create institution-specific tags
- Tag Inheritance: Child folders inherit parent tags
Content Details & Metadata
Content Information Panel
Screenshot: Content details panel showing metadata fields, preview, and action buttons
Each content item includes comprehensive metadata:
Basic Information
- Title: Content name and alternate titles
- Description: Detailed content overview
- Content Type: Format classification
- File Size: Storage requirements
- Duration: Length for audio/video content
Educational Metadata
- Topics: Associated educational concepts
- Skills: Linked competencies and proficiency levels
- Difficulty: Beginner, Intermediate, Advanced, Expert
- Prerequisites: Required background knowledge
- Learning Objectives: Expected outcomes
Technical Details
- Upload Date: When content was added
- Last Modified: Recent changes and updates
- File Format: Technical specifications
- Access Count: Usage statistics
- Status: Published, draft, archived
Content Preview
Screenshot: Content preview pane showing document pages, video player, or interactive preview
Preview content without leaving the management interface:
Document Preview:
- Page Navigation: Browse through document pages
- Zoom Controls: Adjust viewing size
- Text Search: Find specific content within documents
- Annotation Tools: Add notes and highlights
- Playback Controls: Standard media player
- Chapter Markers: Navigate to specific sections
- Transcript View: Auto-generated or uploaded transcripts
- Quality Selection: Choose resolution for videos
- Live Preview: Test interactive content functionality
- Mobile View: See how content appears on different devices
- Accessibility Check: Verify screen reader compatibility
Content Publishing & Distribution
Publication Settings
Screenshot: Publishing options including visibility settings, access controls, and distribution channels
Control how content is made available to users:
Visibility Options
- Public: Available to all users
- Private: Only visible to content creator
- Group Access: Available to specific user groups
- Course Restricted: Limited to enrolled students
Access Controls
- View Permissions: Who can see the content
- Download Permissions: Who can download files
- Edit Permissions: Who can modify content
- Share Permissions: Who can distribute to others
Distribution Channels
- Learning Client: Available in student interface
- Direct Links: Shareable URLs for external access
- LMS Integration: Export to external learning systems
- Mobile Apps: Available in mobile applications
Version Management
Screenshot: Version history showing different content versions with timestamps and change descriptions
Track content changes over time:
- Version History: Complete record of content modifications
- Compare Versions: Side-by-side comparison of changes
- Restore Previous: Rollback to earlier versions
- Change Comments: Document reasons for updates
⚠️ Version Control: Major content changes create new versions automatically. Minor edits (like metadata updates) may not trigger versioning depending on your settings.
Advanced Content Features
AI Content Generation
Screenshot: AI content generation interface with prompts, templates, and generation options
Generate new content using AI assistance:
Content Types You Can Generate
- Study Guides: Comprehensive topic overviews
- Practice Questions: Various assessment formats
- Lesson Plans: Structured learning sequences
- Summaries: Concise content overviews
- Worksheets: Practice activities and exercises
Generation Process
- Select Template: Choose content type and format
- Provide Context: Specify topic, difficulty, length
- AI Generation: System creates initial content
- Review & Edit: Refine generated content
- Save & Publish: Add to content library
Content Analytics
Screenshot: Content analytics dashboard showing usage statistics, engagement metrics, and performance data
Monitor content performance and engagement:
Usage Statistics:
- View Count: How many times content was accessed
- Download Count: Number of file downloads
- Average Time: How long users spend with content
- Completion Rate: Percentage of users who finish content
- User Ratings: Student feedback and ratings
- Comments: User questions and discussions
- Bookmarks: How often content is saved
- Shares: Distribution beyond your platform
- Assessment Performance: How well students perform after consuming content
- Skill Progression: Impact on student skill development
- Learning Path Success: Content effectiveness in structured learning
Batch Operations
Screenshot: Batch operation interface for performing actions on multiple content items simultaneously
Efficiently manage multiple content items:
Selection Methods:
- Individual Selection: Check specific items
- Select All: Choose entire current view
- Filter Selection: Select based on criteria
- Range Selection: Choose consecutive items
- Move to Folder: Reorganize multiple items
- Add Tags: Apply tags to multiple items
- Change Permissions: Update access settings
- Export: Download multiple items
- Delete: Remove multiple items
- Archive: Move to archive status
Ready to organize your content by topics and skills? Continue to Topics & Skills Organization to learn about knowledge structure management.